Terms and Conditions
Report Redactions
Certain private information is routinely redacted from our reports as they are not considered public records under the following statutes:
- Driver license numbers (including SSN) – R.C. 149.43(A)(1)(dd)
- Dedicated public service worker residential and familial information – R.C. 149.43(A)(1)(p), (A)(7), and (A)(8)
- Confidential law enforcement investigatory records – R.C. 149.43(A)(1)(h) and (A)(2); R.C. 5502.12
- Telephone numbers for a victim, as defined in section 2930.01 of the Revised Code or a witness to a crime that are listed on any law enforcement record or report. R.C. 149.43(A)(1)(mm)
- Per our retention schedule - reports are on file for 7 years.
Overly broad requests:
Per O.R.C. 149.43(B)(2) - Please provide as much information as possible:
- Dates and Times of the incident
- Incident Location
- Incident Details
- Involved Parties
- Any other identifiers that will help expedite the search.
- Type of Record
According to the Ohio Sunshine Law Manual, examples of overly broad requests include:
• Any and All records containing particular names or words
• Duplication of all records having to do with a particular topic or all records of a particular type
• Every report filed with the public office for a particular time period.
- Possible Exemptions
Ohio Revised Code 149.43 specifies exemptions in order to balance an individual's right to privacy with the public's need for information. Items that will most likely be withheld or redacted from Montgomery County Sheriff's Office public records are:
- Juvenile information
- Victim information associated with crimes related to Ohio Revised Code sanctions.
- Confidential informant information
- Criminal offender record information
- Information that may endanger the safety of a witness or person involved in an incident.
- Information that may jeopardize an investigation, related investigation, or law enforcement proceeding.
- Any portion of the report that reflects analysis, recommendation, or conclusion of the investigating officer.
- Information that may disclose investigative techniques.
- Preliminary drafts, notes, or memorandums which are not retained in the ordinary course of business.
- Records pertaining to pending litigation to which the department is a party until the litigation is adjudicated or settled.
- Personnel, medical, or similar files
- Peace Officers’ personnel files, including investigation of citizen complaints or any related discipline.